We’re hiring! Apply to be Oya No Kai’s Intern Coordinator

We’re hiring! Apply to be Oya No Kai’s Intern Coordinator

Oya No Kai is hiring a part-time Intern Coordinator to lead our Japanese teaching intern programs. To apply, please send a cover letter and resume to info@oyanokai.org by Friday, Sept. 15. 

The Intern Coordinator reports to ONK’s Co-Presidents and works in collaboration with the Board of Directors, parent volunteers, contracted program staff, and school staff to support ONK’s intern teachers.

POSITION CLASSIFICATION: Part-time 20 hours per week on average, exempt
REPORTS TO:  Oya No Kai Board of Directors
SALARY:  $25,000/year


Intern Teacher Hosting

  • Work with PPS and intern recruiting partner to oversee the recruitment and training of each year’s interns.
  • Recruit, evaluate, select, train and support host families twice per year or as needed.
  • Serve as the primary point of contact with ONK, including greeting each new intern upon arrival, conducting orientation, introductions and departures from host families, coordination of bus passes and bike transportation.
  • Serve as a trainer, resource and advisor to the interns, host families, and teachers in answering questions, problem solving, and conflict resolution.
  • Communicate with the interns for ONK activities and events.
  • Work with the Hospitality Committee to organize host family/intern welcome events, hospitality activities throughout the year, and the intern completion/farewell ceremony.

Education & Community Activities

  • Work with Kurabu Summer Camp Director and Assistant Director as needed, as it pertains to intern support for Kurabu.
  • Assist in the identification and selection of the contracted ESL teacher to provide ESL sessions for the Teaching Interns.
  • Provide general support for the board & volunteer committees for the ONK Auction, Camp Westwind, and other periodic programs.

General Duties 

  • Assist in translation of ONK materials and communications for our Japanese-speaking families.
  • Facilitate communications with our partner organizations in Japan.
  • Report monthly to the ONK Co-Presidents and Board.
  • Maintain accurate and up-to-date documents and records for programs.

Essential Job Requirements

  • Fluent in written and spoken English and Japanese.
  • Must pass Portland Public Schools volunteer criminal background check.
  • Valid driver’s license, driving record subject to background check, must have access to vehicle available for work use.
  • Proficiency in Microsoft Office (Word, Excel) and Google Documents.
  • Ability to manage multiple projects simultaneously.
  • The ability to deal with high-pressure situations in a positive, calm and professional manner.
  • Strong oral and written communication skills.
  • Excellent planning and organizational abilities.


The Intern Coordinator spends a portion of their time on external appointments with community and educational partners, as well as at ONK activities and other community events/meetings. This is an exempt position that often requires work outside of the standard Monday through Friday work week, including extended hours, evenings and weekends. This position requires extensive office work including creating and maintaining paper and computer files and communicating using email and telephone. 

The position is part time, hours per week may vary but should average 20 hours per week.  

Work will be performed primarily at home, as well as at the PPS Japanese Dual Language Immersion Program schools—Richmond Elementary, Mt Tabor Middle and Grant High School, in addition to other meeting locations for ONK Board meetings, training sessions, airport greetings, and cultural events.  


  • A laptop computer for business use.
  • Reimbursement of business mileage for your use of your personal vehicle at the standard IRS rate.
  • Free attendance at the Oya No Kai annual auction.
  • 5 days of formal paid vacation, scheduled by mutual agreement and appropriately timed to avoid critical periods in your job duties, which may not be carried over from year to year.
  • 10 paid holidays as observed by Portland Public Schools (H, HC, or X on the PPS calendar).
  • Up to 20 hours paid sick time per year.