5th Grade Important dates

Mandatory Meetings & Other Deadlines

Miss a meeting? Slides and Zoom recordings (when possible) are posted on the Parent Resources page.

June 6, 2023: Initial information meeting

This is an introductory meeting where we’ll go over the latest updates on the trip and how you can get involved. The status of the trip depends on a lot of factors, primarily on when Japan reopens for travel. That has not happened yet, but we need to start planning now to keep the door open for a possible trip in June.

  • Time: 7pm
  • Location: Zoom (details to be provided by email)

September 19, 2023: Trip readiness (parents only)

Mandatory meeting for at least one parent/guardian. This meeting is focused on student readiness. Other topics TBD.

  • Time: 7pm
  • Location: Zoom (details to be provided by email)

October 17, 2023: Student & Parent Meeting

Mandatory meeting for students and at least one parent/guardian. This meeting is to inform students about the trip, the various destinations and give them an opportunity to talk with students who participated on the trip in previous years.

  • Time: 6:30pm
  • Location: Richmond Cafeteria
  • Note: Please bring your student(s)!

October 17, 2023: Scholarship applications due

October 17, 2023: Chaperone applications due


Payment Deadlines

Please use the registration website for all trip payments.

Student deposits – sample schedule

  • 9/30/2023 – Non-refundable deposit ($150)
  • 10/15/2022 – Payment #1 ($500)
  • 11/15/2022 – Payment #2 ($500)
  • 1/15/2023 – Payment #3 ($500)
  • 2/15/2023 – Payment #4 ($500)
  • 3/15/2023 – Payment #5 ($500)
  • 4/15/2023 – Payment #6 ($500)
  • 5/15/2023 – Payment #7 ($500)
  • 6/15/2023 – Payment #8 (up to $500 – only if necessary)

Please note:

The trip is budged at $3800 per student. This total may fluctuate depending on airfare prices and other changing costs. You will see a total amount due of $4150 in the registration application – once airfare has been purchased and other expenses fine-tuned, we will adjust the total due and your balance will likely decrease. Historically, any unused funds have been returned to families.

The payment schedule above is a suggested schedule. The registration site will spread your balance due over 7-8 payments (after the initial deposit). If you prefer to pay in larger increments, you are welcome to do so; however, we do not recommend paying in full because the last payment may be decreased or even eliminated. 

Portland Public Schools does not fund, sponsor, or endorse this travel study program. The District is not responsible for conducting or supervising this trip. Portland Public School employees who participate in travel study programs are not acting in their capacity as District employees and do so at their own risk. Students participating in travel study programs do so at their own risk.